Position Opening

PRODUCTION MANAGER/TECHNICAL ASSISTANT
Job Description
(as revised March ‘17)

The Organization:

Manoa Valley Theatre is a not-for-profit, tax-exempt semi-professional theatre organization which been operating continuously since 1969. It produces an annual mainstage season of six productions in an intimate and flexible 165-seat, black box theatre. Play selections typically are drawn from recent Off Broadway and Broadway seasons and include musicals, comedies and dramas. From time to time, special presentations are produced in its Studio Series between mainstage productions or on dark nights during the run of mainstage plays. The theatre is in production year-round, with a new play opening every other month, and each play being presented between 14 and 35 performances. The annual play production season begins in September. The theatre is run by a fulltime professional staff of seven, and utilizes community volunteers in all areas of its operations.

Manoa Valley Theatre is a charter member of the American Association of Community Theatre, a member of Hawaii Alliance for Drama Education and Hawaii State Theatre Council.

Employment:

The Production Manager is a member of MVT’s professional staff, and is directly responsible to the Producing Director. This position is full-time, salaried. Benefits include health insurance, vacation and sick leave. Coverage is provided for workman’s comp and temporary disability.

General Responsibilities:

The Production Manager/Technical Assistant has responsibilities in two areas of the production department:

Production Management is the day-to-day implementation of the theatre’s play production program with oversight by the Producing Director.  Responsibilities include coordinating and managing each production’s budget, schedule and personnel, and facilitating the accomplishment of tasks between each production department.  The Production Manager calls and facilitates MVT production department meetings.  The Production Manager will also coordinate the technical and entertainment components of the theatre’s annual fundraising event(s).

Technical Assistance is hands-on help as needed with the construction and preparation of the production’s physical requirements, and other production related tasks as assigned by the Technical Director.

The Production Manager/Technical Assistant will attend MVT staff meetings.

Producion Manager Specific Responsibilities

Planning phase of production

  1. Read all scripts in advance of the season and be aware of all technical aspects and requirements of the intended play productions.
  2. Create, maintain and distribute an annual season calendar which includes all audition, rehearsal, production, and special events deadlines.
  3. Create and maintain a technical preparation schedule for each production.
  4. Assist in creating individual play production budgets, based on each show’s specific requirements.
  5. Secure appropriate rehearsal spaces for the theatre’s play productions, and coordinate the acquisition of needed equipment, such as rehearsal furniture, pianos, etc., for use in those spaces.

Volunteer recruitment and support

  1. Actively pursue, recruit, and train volunteers for all production related areas.
  2. Find appropriate lighting, set, sound and props designers for each show, as well as other specialty designers as appropriate, who are capable of designing within the limitations of the physical space and budgets.
  3. Provide administrative and technical assistance to guest directors, guest designers, and other production volunteers as needed.
  4. Handle production personnel problems, bringing to the attention of the Producing Director any issues needing final resolution.
  5. Announce each production’s strike detail, recruit volunteers as necessary, and coordinate head-count.

Production development and management

  1. Promote the standards and practices of MVT by providing continuity, consistency, and quality control within established standards and guidelines.
  2. Keep each production moving in a forward direction.
  3. Schedule venue, provide necessary forms and informational materials, and recruit volunteers to assist with auditions for each play production.
  4. Schedule, convene, and run weekly production meetings to advance each play’s artistic development.
  5. Create and maintain timely updates of a phone/email list of all personnel associated with each production.
  6. Obtain and provide all production related information for each production’s printed playbill, including production crews and acknowledgments, and coordinate proof-reading of that information by key production team members prior to printing.
  7. Oversee each play’s production budget and provide individual approvals for authorized spending. Maintain accurate and timely records on all production related expenses, advising the Producing Director on any unforeseen deviations of those budgets.
  8. Attend and observe MVT play rehearsals at least bi-weekly, and attend all technical rehearsals, previews, and opening nights.
  9. Order all performance supplies and equipment that are not directly administered by other staff personnel, and keep backstage areas supplied and stocked.
  10. Assist in the setup, maintenance and safety of all backstage areas, equipment, and materials for the run of each show including crew headsets, quick change areas, prop tables, safety lights, etc., and the post performance strike of same.
  11. Oversee and coordinate technical requirements and entertainment for the theatre’s annual Special Event.
  12. Maintain and facilitate open communication between the theatre’s administration and production personnel, and keep all participants current and informed of decisions and production progress.

MVT and the community

  1. Maintain working relationships with the production staffs of other theatres in the local community.
  2. Maintain a relationship with the theatre’s producing affiliates, including Iolani School, and create as required reports on the activities with the affiliates.
  3. Coordinate all equipment rentals on behalf of the theatre.
  4. Oversee and assist with MVT’s education program, including scheduling student tours of the facility, and interaction with production personnel.

Production Manager Specific Responsibilities

  1. Assist as requested and scheduled by the Technical Director with physical set construction, facility preparation and upkeep, and other production development duties.
  2. Participate as technician in production strike.

Qualifications

  1. Several years or multiple production experience in one or more theatre arts production areas (set building, costuming, props, performing, directing, etc), either vocationally or avocationally.
  2. Experience in scheduling, budgeting and expense tracking, with an eye for detail tracking.
  3. Outgoing, friendly and nurturing type personality.  Excellent communication skills including correspondence, email and phones.
  4. Ability to work well under pressure, meet deadlines, function as a team member, and nurture problem-solving solutions among other team members.
  5. Ability to maintain a high standard of professionalism and integrity in working with others and representing Manoa Valley Theatre.
  6. Basic stage carpentry and painting, use of light power and hand tools, ability to lift (minimum) 50 pounds and to climb and work on ladders.

Work Schedule

• The standard MVT workweek is Monday through Friday from 9:30am to 5pm.
• Play production and special event schedules necessitate some evening and weekend work as scheduled.

Application

• Application by U.S. mail or email containing written cover letter and resume detailing qualifying experience.
• Apply to:

Producing Director
Manoa Valley Theatre
2833 East Manoa Road
Honolulu, Hawaii 96822
producingdirector@manoavalleytheatre.com

• Application deadline: April 2, 2017
• The position will be filled as quickly as possible and will begin immediately

Manoa Valley Theatre is an equal opportunity employer and does not discriminate on the basis of race, sex, sexual orientation, religion, or age.